Job Description / Responsibility
Main duties and responsibilities::
Assist CIMMYT Bangladesh Administrative and Finance Manager in overseeing hub level Projects Financial and Administrative activities.
Regularly reports and works closely with the A & F Manager and through him/her to CIMMYT-Bangladesh leadership on program expenditures, advances, forecast, etc.
Regularly visits field offices and ensures that CIMMYT financial and administrative procedures are being followed. (i) Supervise field office Finance & Admin Assistants and provide guidance to finance and admin staff. (ii) Coordinate with Finance & Admin Assistants and Hub Managers on financial issues.
Prepare Hub wise expenses vouchers and review supporting documents before adjustments and payments are processed.
Maintain financial books of accounts as required for the CSISA program.
Ensure statutory compliance of field offices –VAT Coupons, Tax Deduction at Source, Provident Fund, etc.
Manage or oversee fund transfers to various CSISA Hubs and others; monitor fund balances and review liquidation reports; reconciles project fund and bank balances.
Ensure full reporting and accounting of invoices from CIMMYT and to CIMMYT on a regular basis.
Maintain complete records of all important documents of hub transactions; coordinate with Management to ensure that the financial implementation adheres to all other aspects of the donor agreements.
Maintain a complete list of the CIMMYT fixed assets in coordination with Administrative Officer.
Provide support to CIMMYT Bangladesh Finance team – during month-end and year-end closing of the books.
Coordinate with CIMMYT Finance and Administration staff for issues related to CSISA transactions.
Coordinates if so requested with CIMMYT HQ for submission of periodic reports as required.
Regularly review and verify expenditures to ensure adherence to budgetary requirements; check advances, expenditures related to trials and demonstrations, purchase requisitions and ensure proper account charging of expenses.
Prepares annual operational and capital expenditure budgets.
Prepares financial reports for Management.
Prepares financial reports for reporting and audit purposes.
Other tasks as assigned by Supervisor(s).
Assist A&F Manager -CIMMYT in financial management and support finance and admin activities by hub offices.
Monitor fund transfer to Hub offices.
Monitor progress of all financial activities at Hub offices.
Support the achievement of projects financial objectives by anticipating requirements, submitting information for budget preparation, scheduling expenditures, monitoring costs and analyzing variances, in adherence to financial and accounting regulations.
Liaise with Project Manager and Hub Managers, project staff (logistics, administration and procurement) and other CIMMYT staff as needed to ensure that CIMMYT project activities are adequately supported in reaching program objectives and reporting requirements.
Provide advice to all program and operations staffs on the application and interpretation of accounting and financial rules, regulations, procedures and policies.
The position is for an initial fixed-term contract of one year with a three-months initial probationary period, after which further employment is subject to performance and the continued availability of funds. Salary range is negotiable. Other benefits will be admissible according to CIMMYT rules and regulations for USAID funded projects.
Minimum Bachelor degree in Business Administration/ Accounting. Chartered Accountancy course completed from a reputed firm will be given preference.
Minimum 5 year(s)
Additional Job Requirements
A. Education & Knowledge: Minimum Formal Education needed:
Knowledge of Auditing, Accounting, Financial Management and budget planning.
Knowledge on using accounting softwares.
Adequate supervisory skills and experience.
B. Work Experience Required & Number of years of relevant experience needed:
5 years or more of experience – preferably with NGOs, CG centers or other similar programs. Preference will be given to those with USAID project experience.
Requires conceptual knowledge of theories, practices and procedures within these disciplines.
Requires an ability to spend extended periods outside of Dhaka.
C. Complexity of thinking needed:
Ability to analyse complex data, carry out and explain computations or to resolve problems.
Identifying options based on research and consideration of their consequences.
Provides inputs into decision making on problems.
D. Extent to which interpersonal skills are important for this job Interpersonal Skills: Contacts (Internal, External) Frequency, Nature & Purpose of Contacts:
Frequent contact with people other than immediate colleagues and with external entities.
Ability to communicate and relate effectively, internally and externally is important.
Purpose is to share information, and secure the cooperation and commitment of individuals.
In addition to effective communication, the jobholder has to motivate and provide leadership.
E. Level of English Language Required:
High level of fluency/competency in written and spoken English.
Ability to interact confidently with colleagues and external contacts on issues and to write documents or presentations in English.
Fluency to persuade, coach, conceptualize and train.
Ability to translate regular documents excluding legal, financial or highly technical documents.
F. Information Technology skills needed:
Sufficient competency to use the standard Windows-based software for word-processing, spread sheets, presentations, and email used at CIMMYT with occasional assistance.
Ability to effectively use corporate systems and other specialized applications (user)
Basic skills in Windows Operating System and LAN
G. Authority to make decisions; Extent of supervision & support available:
Objectives and desired outputs are defined.
Work is occasionally checked for methodology as well as outputs. Supervision is readily available
H. Impact of the job; positive and the impact of errors. (Contribution to own unit, department, project or the organization.):
Provides services or information, the quality and timeliness of which are important to enable the delivery of other functions, units, or individuals.
Work is occasionally checked and errors soon become apparent and can be corrected with moderate costs and/or delays
I. Resources managed in terms of staff reporting to this job, directly and indirectly, budget, targets, physical assets, etc.:
Prioritizes and allocates work to others and supervises 3-4 Staff members
Manages a generally homogeneous team; adapts plans and priorities to meet service and/or operational challenges
Safe custody of small amounts of money and/or materials
J. Resources managed in terms of staff reporting to this job, directly and indirectly, budget, targets, physical assets, etc.:
The job holder needs to be a highly skilled, motivated, dynamic, innovative and service-oriented professional.
Strong communications, good organizational, time management, customer service and problem-solving skills.
Ability to work accurately, with interruptions, to meet deadlines.
Ability to work under pressure.
Ability to work with different nationalities, and as a member of a multidisciplinary and diverse work team
CIMMYT is an equal opportunity employer. It fosters a multicultural work environment that values gender equality, teamwork, and respect for diversity. Women are encouraged to apply.
To apply for this position, please email cover letter and CV no later Tuesday 3rd March 2015 to Human Resources, CIMMYT (Email: CIMMYT-NRSrecruitsouthasia@cgiar.org/ Please indicate Position Name & Position Reference number: B10203 in the Subject BOX of your email). For further information on the selection process, please contact Mr. Dhon Raj Lama at firstname.lastname@example.org
Please note that only short-listed candidates will be contacted.