Finance Officer – U.S. Pharmacopeial Convention – Dhaka

Job Context
The Promoting the Quality of Medicines Plus (PQM+) program, funded by USAID and implemented by USP, improves access to quality-assured priority medicines and addresses the proliferation of poor-quality medical products in low- and middle-income countries. PQM+ will strengthens medical product quality assurance systems through cross-sectoral and systems strengthening approaches and the application of international quality assurance standards across the pharmaceutical system. By sharing scientific expertise and providing technical support and leadership, PQM+ helps create resilient and robust local health systems that address diseases like HIV/AIDS, tuberculosis, malaria and neglected tropical diseases, as well as improves maternal, newborn and child health.
The Finance Officer working under the guidance of the Senior Finance and Operations Manager, s/he will be responsible for the day-to-day finance and accounting functions of USP Bangladesh. S/he will be responsible for accounts payable functions including processing payroll, processing of invoices, expenditures monitoring and financial reporting, bank reconciliation and accounts analysis, tax returns according to local statutory requirements and budget monitoring. S/he will also be responsible for auditing financial information, compiling and submitting reports to Global Finance at Headquarters. As a member of the PQM team, the Finance Officer will ensure timeliness and accuracy of financial transactions and use sound judgment in assuring all costs are reasonable and in compliance with USP, donor, and local government policies and regulations.

Job Responsibilities
Ensure transactions are properly recorded and reported using appropriate accounting software system and maintain all computerized accounting systems and records.
Ensure each payment has the relevant supporting document/s, payment documents are prepared accurately, and processed in timely manner.
Complete the month-end close process in close coordination with Senior Finance and Operations Manager, including preparation of account reconciliations, journal entries, and variance analyses and submit package to Global Finance at HQ in timely manner.
Review expense report ensure it is prepared accurately and in line with the applicable policy and procedure, and it is settled in timely manner.
Handle petty cash in line with the applicable policy and procedure, ensure relevant documents are in place, related payment/report is processed/prepared accurately and in timely manner, and replenishment is done in timely manner.
Process returns and all other local tax obligations (including payroll tax, pension deduction and all other local statutory taxes) to the appropriate government agencies.
Maintain proper documentation for relevant financial transactions including scanning and maintaining a comprehensive and efficient filling system.
Process payroll and employee payments, update new hires and terminations in payroll system.
Prepare monthly or quarterly cash/fund requests for meeting future spending needs.
Train and provide support to staff, as needed, on donor and USP requirements.
Manage timesheets of all office staff ensuring timely submission, approval, accuracy and filing.
Prepare day to day VAT coupon usage report and maintain internal tracking of VAT-related expenses.
Support the annual work plan budgeting process and assist the development of proposal budget for new business opportunities.
Review budget submitted by program staff for each upcoming activity, ensure accuracy, process for approval, and ensure appropriate advance/payment is made in timely manner.
Track/monitor monthly expenditures against approved budget for all projects and cost centers
Maintain all financial and accounting files and documents according to USP document management policies and procedures.
Assist the preparation and coordination of the audit process.
Perform other related tasks as required.
Employment Status

Educational Requirements
Master’s degree in finance and/or accounting and local equivalent of chartered accountant certification
Three (3) years progressive professional accounting and/or financial management experience, on a USAID or international donor funded project
Experience with computerized accounting package (experience with QuickBooks software preferred)
Experience Requirements
At least 3 year(s)

Additional Requirements
Knowledge of applicable local and national rules and regulations, and policies governing financial and administrative processes
Strong computer skills, experience with MS office required; expertise in Excel preferred.
Meticulous attention to detail, as well as outstanding critical thinking and problem-solving skills
Capacity for independent thinking and excellent analytical skills required.
Demonstrated ability to work both independently and as a member of a team, show initiative, solve problems, prioritize and handle multiple tasks simultaneously, meet deadlines, and remain calm under pressure
Hard working and attention to detail is essential.
Excellent organizational, communication, and interpersonal skills.
Self-management (i.e., motivation, dealing with pressure, adaptability) and the ability to project a professional, consistent image of confidence, integrity, honesty and competence.
Proven ability to work in a team
Fluency in national language and proficiency in written and oral English required.

Apply Procedure
Send your CV to
Application Deadline : May 13, 2020