Office Coordinator – Catalyst Solutions (Sister concern of Adiva Graphics)

Job Context
Data analytics working based in the USA; catering to the top 10 marketing research and analytics companies in the world, is looking for some dynamic and self-driven talents to join in our highly proficient administrative department. Our world-class training will facilitate you to learn how to run a multinational company, so we expect you to have the mindset to learn in every aspect.
We have a unique work environment and maintain an out of the box ambiance, culture. Therefore, it is a must that every candidate should be able to adapt our belief system and adopt our work philosophy.

Job Responsibilities
Maintain and ensure office environment is safe, healthy, hygienic, and our company’s standard.
Manage phone calls and correspondence
Update & records all the office purchase, rents, bills and submit periodically
Professionally purchase requisitions & orders.
Provide accurate information by answering questions and requests
CSR follow up
Arrange a weekly meeting with all talents and send meeting recap
Take charge, & organize office events and coordinate will all when required
Monitor & update maintenance log of office equipment and plan accordingly
Cleanliness: Ensure cleanliness throughout the office
Security: Strict security protocol needs to be maintained in & outside of the office
Hospitality: All the talents and guest should be treated with the utmost respect and hospitality
Guide & train office assistants, dividing responsibilities and ensure balance of workload among them.
Monitor and ensure cleans & quality food preparation by the cook
Ensure sanitized and orderly environment in the kitchen
Ensure & Monitor office transports are being used effectively and efficiently
Monitoring Uber uses, keep records and avert misuses
Keep records on car expenses, maintenance, mileage, and check car accessories
Driver duties follow up, security checkup
Maintain all the inventory of the office in an effective and efficient way
Employment Status

Educational Requirements
Bachelor of Business Administration (BBA), Master of Business Administration (MBA)
Education qualification may be relaxed in case of highly experienced/deserving candidate
Skills Required: Admin and Accounts, Administration, MS Word/ Excel/ PowerPoint/ OneNote
Additional Requirements
Presentable, proficient in English is a MUST
Can work independently and with minimal supervision
Ability to manage multiple tasks simultaneously
Superior organizational skills, unflagging attention to detail & demonstrated commitment to the accuracy and completeness of the information

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