Officer – Business Administration, B-SkillFUL Phase – Swisscontact Bangladesh – Dhaka

Job Context
Location: Dhaka with visits to field locations
Duration: Initial contract of one year; based on performance, the contract will be extended up to May 2024
Reports to: Senior Manager – Business Administration, B-SkillFUL Phase II
Purpose of the Job: Officer – Business Administration will assist the Senior Manager – Business Administration and Coordinator – Logistics and Procurement in completing all day-to-day administrative tasks of the project. When required, s/he will also perform any other task(s), beyond the ones listed below, as assigned by the Senior Manager – Business Administration and Coordinator – Logistics and Procurement.

Job Responsibilities
Record Keeping:
Keep records of all original Memorandum of Understandings (MoUs), rental deeds, and insurance documents;
File original signed copies of all vendor agreements; and
Maintain updated files of utility bills.
Safety Issues:
Ensure security of staff while at work (e.g. by ensuring placement of fire fighting equipment, etc.).
Human Resources (HR) Issues:
Ensure all HR documents and processes are in place and up-to-date as per the staff manual;
Update personal files of local and expatriate staff; and
Assist in the recruitment of new staff.
Procurement:
Initiate office procurement as per the staff manual;
Maintain stock of office supplies and undertake procurement as necessary;
Prepare comparative statements and justifications for purchases;
Prepare procurement requests for completeness and compliance (P1); and
Prepare recommendations for payments (P2).
Vendor Contacts:
Liaise with different vendors; and
Liaise with landlord and negotiate lease.
Logistic Support:
Provide logistics support for meetings/seminars/workshops, including arranging for transportation.
Inventory – Fixed Asset Register:
Update fixed asset register;
Conduct quarterly physical verification of fixed assets; and
Arrange for disposal of out of date and disposable items.
Travel Management:
Arrange procurement of domestic and international air tickets, make hotel bookings, handle visa issues, and maintain records of Travel Requests and Authorization Forms.
Employment Status
Contractual

Educational Requirements
A bachelor’s degree in Business Administration or equivalent;
Experience Requirements
At least 1 year(s)

Additional Requirements
Minimum 1 year professional experience in similar role(s) preferably in NGOs/INGOs;
Good verbal and written communication skills in English and Bangla;
Excellent computer literacy in MS Office programmes (specifically Word, Excel, PowerPoint and Outlook);
Is a team player but also has the ability to work independently with limited supervision;
Excellent organisational skills and ability to multitask effectively under pressure;
Demonstrates curiosity to learn and acquire knowledge from vastly different sources;
Results orientated and good reporting skills;
Attentive to details and quality of work;
Works with trustworthiness and integrity and is committed to Swisscontact’s core values; and
Demonstrates awareness and sensitivity to gender and diversity (including sensitivity towards people with disability).

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