Accounts Officer – Terre des hommes Foundation – Dhaka

Job Description / Responsibility
Desired date for taking-up duty: 20 Feb. 2015
Hierarchical and organizational links:
Reports to: National Finance Manager, Dhaka
Coordinates with: Admin and Log Officer, Logistics Assistant
Direct line supervises: N/A
Technical referent: N/A

Main responsibilities:
1. Budget and funds requests
2. Running the accounting software SAGA, vouchers edition and filing
3. Cashboxes and bank
4. Involvement in payment process
5. Incomes
6. Holding of cheque books and writing the cheques
7. Support on preparations for audits
8. HR (salary issues)
9. HR (various issues)

1. Budget and funds requests
1.1 monthly follow up (either by project codes or by donors) at base level
1.2 initiating regular funds transfers to fields
2. Running the accounting software SAGA, vouchers edition and filing
2.1 Data Entries on SAGA and printing vouchers
2.2 monthly closing saga books (base level) and sending to central level
2.3 back and forth exchange whenever SAGA parameters created or changed
2.4 yearly closing of books (base level)
2.5 regular electronic backup of SAGA data (base level)
2.6 proper filing / keeping records accounting vouchers
3. Cashboxes and bank
3.1 managing cashboxes and keeping their register (in and out)
3.2 bank monthly reconciliations (base level) and proper filing of monthly bank statements
3.3 Controls the cash withdrawals from banks
3.4 business relations with banks (opening /closing account, change of signatories, exchange of formal letters)
3.5 proper filing of bank correspondences
4. Involvement in payment process
4.1 cross checking Payment Requests with budgets before payment
4.2 checking previous advances balance before new advance
4.3 Advance adjustments (and additional disbursement or refunds)
4.4 preparing summary sheet for payment of VAT and TAX through treasury chalan
4.5 Control the effectiveness of VAT and taxes (including Income tax on salaries) payments deposit in bank
5. Incomes
5.1 receive incomes (all kinds) and provide formal receipts
5.2 incomes deposit in bank and inform KUR when appropriate.
6. Holding of cheque books and writing the cheques
6.1 Holding the cheque books and keeps them in safety
6.2 Writes the cheques and have them signed, then photocopied
7. Support on preparations for audits
7.1 Prepare receipts & payments reports to be sent to central level
7.2 providing convenient and on-time documentation, data or verbal answers to auditors (base level)
7.3 Ensure compliance of NGOAB rules for finance record keeping (base level)
8. HR (salary issues)
8.1 calculation, editing salary slips / casual staff (non – Homère)
8.2 calculation, editing salary slips (Homère)
8.3 editing salary transfer advice compliant to bank (adaptation on excel sheet)
8.4 income tax calculation and editing pay-order
9. HR (various issues)
9.1 monitoring personal advance balance
9.2 keeping HR personal files up-to-date (data entries in Homère) base level

Monitoring: N/A
Security: N/A
Reporting: N/A
Internal coordination: Participates to regular team meetings
Networking (external coordination): with banks

High degree of flexibility is expected; accepts new responsibilities when those are assigned by the line supervisor.
The post holder is polite, respectful, honest, punctual (and respects deadlines), creative, pacifist, proactive, committed and – during office hours – non-political. S/he is in constant exchange with colleagues and supervisors, communicates problems and enriches discussions. S/he treats people of different religion, age, sex, and economic status appropriate and equally and actively ensures their wellbeing and raises his/her voice when required. S/he is willing to improve own capacities and is open for all topics Tdh is working on to actively contribute to a comprehensive programme implementation.
S/he uses Tdh equipment, vehicles and premises, internet and electricity economically and responsibly. S/he positively represents Tdh to beneficiaries, stake holders and the general public.
Tdh Regulations and Policies:
The post holder abides by all internal rules, regulations and policies.

Job Nature

Educational Requirements
Masters in Accounting.

Experience Requirements
3 to 5 year(s)

Additional Job Requirements
Working experience in at least one Accounting Software.
At least 3 – 5 years experience in a similar position or similar field of work with NGO/ INGO.
Proficiency of MS Word and Excel.
Standard ability in written and spoken English.
Knowledge in SAGA accounting software is an added value.
Ability to learn new accounting software.

Salary Range
TK. 26766

Apply Instruction
Application should include curriculum vitae and Cover letter addressed to the Country Representative, Terre des hommes Foundation with ‘Accounts Officer’ in the subject field.
Cover letters should include current salary (if any), names of two former supervisors to serve as references with phone and email contact info, and earliest date of availability.
Only complete applications will be considered.
Candidates may apply by mail, sent at The deadline is February 13, 2015, by 5:00 p.m.
Only short-listed applications will subsequently be called for interview.
Recruitment procedure follows the Terre des hommes Child Protection Policy.
Tdh is an equal opportunity organization.